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Report Features and Filtering

Reports in ADAPT provide various features designed to help users interact with and interpret data. While internal and external reports share many of the same functionalities, external reports include additional options that are not available in internal reports. This section outlines both the common and exclusive features of each report type.

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Note: This overview features an "IDEA Child Count and Educational Environments" report to demonstrate the available features and filtering capabilities.

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Features Available in Both Internal and External Reports

Key areas of the report are outlined to highlight the features available in all reports, regardless of audience. Below, you’ll find detailed explanations of each item outlined in the screenshot of the Report.

Displays a report titled "IDEA Child Count and Educational Environments" with various highlighted features: Edit Button (Top Right Corner): A blue "Edit" button allows users to modify the report. Filter Button (Top Right Corner): A funnel icon represents the filter button, which enables filtering report data. Tab Navigation (All 3-21, Preschool 3-5, School Age 5-21): A tab selection allows users to toggle between different age groups to view specific data. Quick Summary Section: Displays the total number of children with disabilities (38,517) and highlights the most and least common disabilities. Data Access Options (Explain, Glossary, Data): A section under the Disabilities category contains three buttons: "Explain" provides a plain language description, "Glossary" defines terms, and "Data" allows users to view numerical data details.
Internal and External Report Features

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Tabs in the Report

Tabs help organize the data within a report based on specific criteria. The tabs available in a report may differ depending on its design.

For example, in the IDEA Child Count and Educational Environments report, the tabs are arranged by age group:

  • All (3-21): This tab displays data for all children aged 3-21 included in the report.

  • Preschool (3-5): This tab focuses on data specifically for preschool-aged children, ages 3-5.

  • School Age (5-21): This tab displays data for school-aged children, ages 5-21.

Displays a report titled "IDEA Child Count and Educational Environments" with a highlighted navigation tab section. Highlighted Tab Navigation: Allows users to switch between different age groups in the report. The available options include: All (3-21): Displays data for all children aged 3-21. Preschool (3-5): Filters the report to show data only for children aged 3-5. School Age (5-21): Filters the report to show data only for children aged 5-21. The "All (3-21)" tab is currently selected, displaying a summary of disability data for all children in the report.
Report Tabs

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Quick Summary

The Quick Summary provides a high-level overview of the data represented in the report. This section dynamically adjusts based on the selected tab and the data it contains.

For example, in the IDEA Child Count and Educational Environments report:

  • When viewing the All (3-21) tab, the summary will include data for children aged 3-21, providing insights such as the most and least common disabilities across this entire age range.

  • When viewing to the Preschool (3-5) tab, the summary will include data specific to children aged 3-5.

  • Similarly, when the School Age (5-21) tab is selected, the summary will display data relevant to children aged 5-21.

Displays a report titled "IDEA Child Count and Educational Environments." The "Quick Summary" section is highlighted, presenting a brief overview of disability data for children in the selected age group. Total Children: The report states that there are 38,517 children with various disabilities in the state. Most Common Disabilities: Specific Learning Disability (33.72%) Speech or Language Impairment (17.77%) Other Health Impairment (16.77%) These are the most prevalent disabilities among the children. Least Common Disabilities: Developmental Delay (0.60%) Hearing Impairment (0.95%) Traumatic Brain Injury (0.99%) These are the least common disabilities in the dataset.
Quick Summary Section

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Data Interpretation Tools

This section explains the tools available to help users better understand and interact with the data in the report. These tools include the Explain Toggle, Glossary Toggle, and Data Button.

Highlighted Explain, Glossary, and Data buttons within the Disabilities and Race, Ethnicity sections of the report.
Explain, Glossary, and Data Report Tools

Expand the fields below to view a screenshot and details about each tool.

chevron-rightExplain Togglehashtag

When toggled on, this feature provides a plain language summary of the data represented in the chart. This helps users better understand the significance and context of the displayed data.

Highlighted "Explain" button and Plain Language Summary section in the Disabilities panel. The Explain button is selected, revealing a plain language summary of the data.
Explain Toggle Turned On
chevron-rightGlossary Togglehashtag

When toggled on, this feature provides plain language definitions for each term used in the chart. It ensures accessibility and comprehension for users who may not be familiar with specific terminology.

Highlighted "Glossary" button and disability definitions in the Disabilities panel. The Glossary button is selected, revealing definitions for each disability category.
Glossary Toggle Turned On
chevron-rightData Buttonhashtag

When selected, this button opens a modal displaying the data in tabular form. Users can view exact values and percentages for each category in the chart. Additionally, they have the option to download the data as a CSV or Excel (XLSX) file.

  1. Select the Data button.

Highlighted "Data" button in the Disabilities panel. The Data button is represented by a grid icon.
Data Button

  1. A modal will open, displaying the data in a table with options to download it as a CSV or Excel (XLSX) file.

A modal window displaying a data table with the distribution of children with disabilities in the state. The table lists disability types, their percentages, and total counts. At the top, "Download CSV" and "Download Excel (XLSX)" links are highlighted, allowing users to export the data in different formats. The modal includes a Close button in the upper-right corner.
Report Data Table

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Filter Menu

Each tab includes a filter menu with different filter options and categories tailored to the data represented in the tab.

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Due to data aggregation, some reports may have preset filter options that limit the ability to customize filters beyond the preset options.

In the IDEA Child Count and Educational Environments report, the Preschool (3-5) and School Age (5-21) tabs contain preset filter options in the filter menu, whereas the All (3-21) tab does not have preset filters.

Expand on the fields below to view the filtering options available for each tab.

chevron-rightAll (3-21) Filter Menuhashtag

These filters apply to larger categories by combining data from both the Preschool and School-age groups.

In the filter menu, expand on each category to view the full list of filtering options to select from. The categories include:

  • Preschool Age

  • School Age

  • Disability

  • Race/Ethnicity

  • Sex

A filter panel is open on the right side of the screen, allowing users to refine data selections based on different categories. The panel includes expandable filter sections for Preschool Age, School Age, Disability, Race/Ethnicity, and Sex. Each section has checkboxes to select specific criteria, with an option to "Select All" or expand for more choices. At the bottom, there are three buttons: "Apply and Close" (highlighted), "Reset," and "Cancel" for managing selections. The panel has a scroll bar on the right for navigation.

chevron-rightPreschool (3-5) Filter Menuhashtag

These filters are preset and only apply to data for the Preschool age group.

In the filter menu, select a preset filter option and then expand on each category to view the list of filtering options to select from. The preset filter options include:

  • Educational environment, Disability, and Preschool age.

  • Educational environment, Disability, and Race/Ethnicity.

  • Educational environment, and Sex.

  • Educational environment, and English learner status.

A filter panel is open on the right side of the screen, displaying preset filter options at the top. The selected preset filter, "Educational environment, Disability, and Preschool age," is highlighted. Below, the panel shows expandable filter sections for Preschool Educational Environment, Preschool Age, and Disability, each with "Select All" checkboxes and "Expand" options for more detailed selections. At the bottom, buttons for "Apply and Close," "Reset," and "Cancel". A scroll bar on the right enables navigation through the panel.

chevron-rightSchool Age (5-21) Filter Menuhashtag

These filters are preset and only apply to data for the School-age group.

In the filter menu, select a preset filter option and then expand on each category to view the list of filtering options to select from. The preset filter options include:

  • Race/Ethnicity, Disability, and Sex.

  • Educational environment, Disability, and School age.

  • Race/Ethnicity, and Educational environment.

  • Sex, Disability, and Educational environment.

  • English learner status, Sex, Disability, and Educational environment.

A filter panel is open on the right side of the screen, displaying preset filter options at the top. The selected preset filter, "Race/Ethnicity, Disability, and Sex," is highlighted. Below, the panel shows expandable filter sections for Disability, Race/Ethnicity, and Sex, each with "Select All" checkboxes and "Expand" options for more detailed selections. At the bottom, buttons for "Apply and Close," "Reset," and "Cancel". A scroll bar on the right enables navigation through the panel.

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Applied Filter Indicators

Filtering indicators provided cues to help users recognize when filters have been applied to a report. These indicators include a summary banner at the top of the report, and a "(Filtered)" label in the chart headers.

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Filter Summary Banner

Once filter(s) are applied, the summary banner displays an overview of the applied filters. From here, you can open the filter menu by selecting "Open Filter Panel" or reset all filters by selecting "Reset All Filters".

A filter summary section is displayed, indicating that 6 filters have been applied across 2 categories. Below this summary, two interactive links are highlighted: "Open Filter Panel" to adjust filter selections and "Reset All Filters" to remove all applied filters.
Summary Banner of Filters Applied

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Chart Header - Filtered

Once filter(s) are applied, each chart in the report will display "(Filtered)" in the header when filters are applied.

The "Disabilities" and "Race, Ethnicity" sections are displayed with filtered data applied, indicated by the labels "(Filtered)" next to their headings.
Chart Header with Filtered Label

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Edit Report

Editing a report allows you to modify key aspects, such as its title, description, and audience. Learn more about editing a report in the Edit Report section of this guide.

A report page titled "IDEA Child Count and Educational Environments". The "Edit" button is highlighted in the upper right corner of the page.
Edit Button

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Features Exclusive to External Reports

This section outlines the features that are only available on external reports. They include additional features that are designed for public sharing such as, data suppression, suppression indicators, and publishing.

The report page titled "IDEA Child Count and Educational Environments" displays highlighted features including, "Suppress Data" checkbox (checked) Indicates that data suppression is active, "Edit" button, "Publish" button, "Data Suppression is Active" notification, displays a message explaining that specific data has been hidden to prevent identifying individuals in small population groups, and "Disabilities (Suppressed)" and "Race, Ethnicity (Suppressed)" section headers.
External Report Features

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Data Suppression

The Suppress Data checkbox applies data suppression to protect privacy by hiding data in small population groups. When turned on, the report displays a data suppression banner at the top, informing users that some data has been hidden for privacy protection. Additionally, charts will display "(Suppressed)" in their headers to indicate that specific data has been suppressed.

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Suppress Data Checkbox

When selected, data suppression is applied to the report.

The "Suppress Data" checkbox is highlighted in the upper right corner of the page. This option is selected, indicating that data suppression is active.
Suppress Data Checkbox

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Data Suppression Banner

Once data is suppressed, the Data Suppression Banner displays at the top of the report when suppression is active, explaining why certain data is hidden.

A data suppression banner is highlighted on the report page to indicate that suppression is active. The banner explains that specific data has been suppressed to protect individual privacy in accordance with FERPA guidelines.
Data Suppression Banner

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Chart Header - Suppressed

Once data is suppressed, "(Suppressed)" Indicators display in chart headers if data within that chart meets suppression criteria.

The "Disabilities (Suppressed)" and "Race, Ethnicity (Suppressed)" section headings are highlighted in the report. These labels indicate that data suppression is active.
Chart Header with Suppressed Label

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Publish Report

For external reports, users have the option to Publish a report. Publishing a report allows it to be made publicly accessible on the ADAPT Viewer site. Learn more about publishing a report in the Publish Report section of this guide.

A report page titled "IDEA Child Count and Educational Environments". The "Publish" button is highlighted in the upper right corner of the page.
Publish Button

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